how to insert a video in PowerPoint

How to Insert a Video into PowerPoint

In PowerPoint presentations, videos can add vibrancy and visual interest to more effectively hook your viewers. Learning how to insert a video into PowerPoint is not hard but it can make a big difference.  We find that while you don’t want to overdo the number of videos in your presentation, the use of one or two can significantly boost the overall quality of your PowerPoint. So, this leaves us with a crucial question: How do you embed a video in PowerPoint?

Thankfully, it doesn’t take a PowerPoint wizard to add a video to your presentation - even a beginner can nail this helpful skill! Here, we’ll walk you through every aspect of embedding videos in PowerPoint presentations, along with expert tricks and troubleshooting ideas.

The Pros and Cons of Videos in PowerPoint

Before we dive into the process of how to embed a video in PowerPoint, let’s decide whether or not a video is right for your presentation in the first place. There are pros and cons to adding this medium to your PowerPoint, and, as proud presentation geeks, we recommend considering all of them for the best possible result. 

  • Including a variety of mediums in your PowerPoint can help engage your audience and hold their attention from the first slide to the last. By using only one type of medium, your presentation can become monotonous and predictable.
  • A video can portray a large volume of information without forcing your audience to read a wall of text. This can improve the flow of your PowerPoint to help your audience retain more information. 
  • Videos are known to be a more attention-grabbing medium than images. This is namely because videos couple visuals with movement and audio, making them more likely to captivate audience members than a still photo. 
  • If you overdo the number of videos in your PowerPoint presentation, it can start to come across as a movie, rather than a presentation. The written content in your presentation still needs to be a priority so that you can drive home a strong message. 
  • Videos can significantly extend your presentation’s run-time. The longer it takes to finish your presentation, the higher the risk that your audience will lose interest in it. 
  • Embedded local videos can significantly increase the file size of your presentation. This can keep it from loading properly and make it difficult to send via email.  

How To Embed a Video in PowerPoint

The process of embedding a video in PowerPoint, PowerPoint for Office 365, and PowerPoint for Mac is identical. Just follow these easy steps:

1) With your presentation open in PowerPoint, click the “INSERT” tab. It’s located to the right of the “HOME” tab. 

insert video button

2) Now, click on “Video”. It should be located to the far right of the tab. 

insert video button

3) From here, you can select “Movie from File” or “Online Movie”. With “Movie from File”, you can insert a video file from your computer and upload it to the presentation. 

4) If you click “Online Movie”, the “Online Video” window will pop up.  From here you can just copy the URL from the YouTube link and then paste it into the Online VIdeo window  

steps to copy youtube url to powerpoint

5)Click on “Insert”. Your video should then upload to your presentation. 

insert url window

YouTube Videos vs. Local Videos

When you add videos to a PowerPoint presentation, you have the option to add a YouTube video or a video file from your computer. Both of these options have pros and cons, and us PowerPoint geeks are here to help you make the right choice!

Embedding a Local Video

how to insert a local video

  • It’s easy! With the video located right on your computer, you can find the video you want and start the upload in a snap. 
  • You don’t need to be connected to Wi-Fi to play a local video on your presentation. This can give you peace of mind when you’re presenting in a new location with a questionable or shaky Wi-Fi connection. 
  • Local videos typically take longer to load than YouTube videos, which can seriously slow down your presentation. No one wants to be waiting in awkward, mid-presentation silence for a video to load - it can break your flow and lose the attention of your audience. 
  • Uploading a local video to your PowerPoint presentation may increase the file size to over 25MB. This can make it difficult to share the presentation with others, especially via email. 

What If A Video Makes My PowerPoint Too Big To Send?

When you embed a video into your PowerPoint presentation, it may become too large to send over email. In this case, there are a few geek-approved platforms that you can use to send off your PowerPoint with ease.

How to Share PowerPoint in Dropbox

Dropbox is a popular and convenient cloud storage system. It’s unique from other cloud storage applications because it doesn’t automatically pull content from your devices - you get to handpick the files that you upload. 

When you upload PowerPoint presentations to Dropbox, you can share them easily by selecting “Get Link”. Dropbox will give you a link to the PowerPoint that you can copy and share with others. By sending a Dropbox link, rather than the PowerPoint itself, you won’t have to worry about a large file size. 

how to share a file in dropbox

How to Share PowerPoint in Microsoft OneDrive

Microsoft OneDrive is another cloud storage system that may be especially convenient for teams who exclusively use Microsoft devices. OneDrive is accessible through the Internet, so you can get to it from virtually any device, without the need to download an app. 

With OneDrive, you can easily share your presentation with others. After uploading the PowerPoint, just select “Share”, choose the location for your presentation in the cloud, select a permission level, enter the names of the people that you want to share the presentation with, and click send. 

how to share in one drive

how to share in one drive



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